Collection search - Indexes and registers [textual record]
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Indexes and registers [textual record]
Hierarchical level:Sub-series -
Finding aid Textual records (Electronic) Finding aid 55-3 is an unverified file list (vols. 412-542). The finding aid is available as a PDF attached to this record. The finding aid is a list of indexes and registers for pre-1948 records. There is also an explanation for the use of each of these types of indexes and registers. Also included are the microfilm reel number, volume number, and outside dates. See reels T-7381 to T-7416. 55-3 PDF (90: Open)
http://data2.archives.ca/pdf/pdf002/55-3_140780_vols_412-542_open.pdf(Paper) The finding aid is for post-1948 records and is a card index system. 55-24(Electronic) All or some of the documents described have been digitized and are available at the following address: (90: Open)
http://heritage.canadiana.ca/view/oocihm.lac_mikan_140780?usrlang=en -
Record information Indexes and registers [textual record]
Date:1868-1995.Reference:R776-40-6-E, RG55-A-4Type of material:Textual materialFound in:Archives / Collections and FondsItem ID number:140780Date(s):1868-1995.Bilingual equivalent:Place of creation:CanadaExtent:6.6 m of textual records.Language of material:EnglishScope and content:Sub-series consists of indexes and registers created by the Treasury Board itself to constitute true finding aids to the Minutes of decisions. For the period 1868-1948, they give an accurate and condensed account of the Board's decision on each submission. The first numerical sequence starting with a zero extends from May 1869 to March 1870. The present numerical sequence began in 1870. In the first method of indexing (previous to 1948) the submissions were passed on receipt to the Register Clerks, who entered on the Register in handwritten form the name of the person signing the submission, the date of receipt, and the subject. The submission was then indexed by department and by name in a second register, and by subject in a third. The submissions themselves were then grouped according to subject and were forwarded to the appropriate officials. In 1948 a new system was inaugurated and it lasted until June 1965. Instead of registers, a combined index and progress card system was used to record the information relating to submissions to the Treasury Board. The surviving card index cannot be used for subject searches. It was designed by the Treasury Board as a specialized cross reference tool for use where the number of the Treasury Board Minute is already known from other documentation. With the correct Treasury Board decision number, the card index may be used to determine the exact date of approval. This date is required to locate the decision file in the Sub-series Decision Files and Board Book. The cross reference card also indicates if there is related correspondence which may appear in Sub-series Gray Volumes, and Sub-Series Special Subject Registry of Decision Correspondence. The card index is, therefore, the key to cross referencing and locating related documents in four parallel Sub-Series: Minute Files, Board Books, Gray Volumes and Special Subject Registry of Decision Correspondence.Container note(s):T-7381 : microfilm copies Copy No. 1
T-7381 : microfilm copies Copy No. 2
T-7381 : microfilm copies Copy No. 3
T-7381 : microfilm copies Copy No. 4
T-7382 : microfilm copies Copy No. 1
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T-7383 : microfilm copies Copy No. 1
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T-7384 : microfilm copies Copy No. 1
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T-7385 : microfilm copies Copy No. 1
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T-7386 : microfilm copies Copy No. 1
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T-7387 : microfilm copies Copy No. 1
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T-7388 : microfilm copies Copy No. 1
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T-7399 : microfilm copies Copy No. 1
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T-7410 : microfilm copies Copy No. 1
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T-7412 : microfilm copies Copy No. 1
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T-7413 : microfilm copies Copy No. 1
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T-7414 : microfilm copies Copy No. 1
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T-7415 : microfilm copies Copy No. 1
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T-7416 : microfilm copies Copy No. 1
T-7416 : microfilm copies Copy No. 2
T-7416 : microfilm copies Copy No. 3
T-7416 : microfilm copies Copy No. 4Source:GovernmentFormer archival reference no.:RG55-A-4 -
Ordering and viewing options Conditions of access:Textual records[Consultation Open]Volume [RG55] 412--542[Consultation Open]Finding aid box [FA 55-24] 1--257[Consultation Restricted by law]Microfilm reel [RG55] T-7381--T-7416[Consultation Open]Terms of use:Copyright belongs to the Crown.You can order materials in advance to be ready for you when you visit. You will need a user card to do this.
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