Recherche dans la collection - Civil Secretary, Appointments to Office. Quebec, Lower Canada and Canada East [textual record, philatelic record]

Notice descriptive – Brève
1
Civil Secretary, Appointments to Office. Quebec, Lower Canada and Canada East [textual record, philatelic record]

Niveau hiérarchique :

Fonds

Date :

1760-1867.

Référence :

R14742-0-2-E, RG4-B8, RG4-B22, RG4-B24, RG4-B28, RG4-B41

Genre de documents :

Documents textuels, Timbres-poste et produits

Trouvé dans :

Archives / Collections et fonds

No d'identification :

105261

Contexte de cette notice :

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Civil Secretary, Appointments to Office. Quebec, Lower Canada and Canada East
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Notice descriptive – Détails

Fonds comprend :

5 description(s) de niveau inférieur
Voir description(s) de niveau inférieur

Date(s) :

1760-1867.

Lieu de création :

Québec (Province)

Étendue :

12.15 m of textual records.
148 postal covers.

Langue du document :

anglais

Portée et contenu :

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Fonds consists of records accumulated by the Civil Secretary in fulfilment of his duties relating to the issuance of licences and the management of appointments to office. This material has been organized into series some of which overlap the functions of the Provincial Secretary and Registrar (most notably series RG 4 B 28). While the applications for commissions to practice as notaries and advocates ostensibly form series B 8 and bonds or other documents from applicants for licences form series RG 4 B 28 and B 41, there are related documents and other applications in the main correspondence series (RG 4, A 1 and C 1). The records relating to bailiffs in series RG 4 B 22 and to stipendiary magistrates in RG 4 B 24 have similar complex inter-relationships with other series.

A partial survey was made of the Fonds' postal covers. It indicates that there are at least 148 covers for the period 1768 to 1845. Covers were in most cases mailed from Montreal and villages in Lower Canada, and are addressed to Quebec city.

Provenance :

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Quebec, Lower Canada and Canada East. Civil secretary. Appointments to office

Biographie/Histoire administrative :

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Quebec, Lower Canada and Canada East. Civil secretary. Appointments to office : As custodian of the Governor's privy seal, the Civil Secretary was responsible for the preparation and issuance of all licences and other documents to which the Seal was affixed. Related responsibilities included the recording of applications and recommendations for appointments to offices, particularly magistrates. While letters patent, commissions, warrants and other documents issued over the Great Seal of the province were prepared in the office of the Provincial Secretary and Registrar, custodian of that seal, they were submitted to the Governor for signature through the Civil Secretary.

The registers of documents referred to government officials for opinion or advice in RG 4, A 3 reflect the administrative systems used by the Civil Secretary in controlling appointments to office and the licensing of public officials. Qualifications of the applicant to practice law, medicine, surveying, etc. were examined by the appropriate official, on whose certificate or recommendation the licence or commission would be issued by the Governor. The text of licences and commissions was recorded by the Provincial Secretary in his capacity as Registrar; the surviving entrybooks and registers are found in RG 68 with registers of bonds posted by officials with fiduciary responsibilities.

Certain responsibilities were transferred from the Civil Secretary to the Provincial Secretary after 1841. The records created or accumulated by these officers in fulfilment of those responsibilities are not easily recognized and categorized. The practice of employing agents for issuing licences in the districts, as at Montreal and Three Rivers, served to complicate matters, particularly when the parties involved held several offices simultaneously and did not make clear which they were performing when writing a specific report or letter.

Instrument de recherche :

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Textual records (Papier) The shelf list in the Guide for RG 4 identify the reel numbers for the series which have been microfilmed and provide descriptive detail to the volume level for all the records. Some volumes include an index or table of contents, or are arranged alphabetically. (90: Ouvert)

Textual records (Papier) This finding aid is a nominal index of the applicants for licences to practice as notaries or advocates (series B 8). After being microfilmed, the index cards were incorporated in the General Index. MSS1805 (90: Ouvert)
http://www.bac-lac.gc.ca/eng/discover/genealogy/Pages/general-index.aspx

Textual records (Papier) This finding aid is a nominal index of the persons for whom bonds were posted as a condition of their being issued marriage licences, the records forming volumes 29-41A of series RG 4 B 28. MSS1808 (90: Ouvert)

Textual records (Papier) Nominal index cards prepared for the medical licences in volumes 47-54 and for the bonds in volumes 133-138 of series B 28 have been interfiled in the General Index. The registers of licences issued and of bonds posted by officials with fiduciary responsibilities surviving with records of the Provincial Secretary and Registrar in RG 68 include indexes which serve as a means of access to both those volumes and the bonds in series RG 4 B 28. (90: Ouvert)

Philatelic record (Électronique) The finding aids are listed at the series level. (90: Ouvert)

Information additionnelle :

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Note générale :

Many series contain supporting documents which antedate the existence of the office in which they were accumulated or preserved. Some documents of later date have also come to be preserved with these series. Note that the extent of these series is subject to change, as a result of reorganization which transfers records into or out of them.

Note sur les autres formats physiques disponibles :

Series RG 4 B 8, the applications for commissions as Notaries and Advocates, was microfilmed in 1983. Finding Aid 1805, the index to series RG 4 B 8, was microfilmed in 1986. This material is available on microfilm reels H-1410 to H-1418, and the finding aid, on reel H-1755.

In series RG 4 B 28, the marriage bonds in volumes 29-41A and Finding Aid 1808, the index to them, were microfimed in 1981. This material is available on microfilm reels H-1129 to H-1132; finding aid 1808 is available on reels H-1125 to H-1126.

The medical licence applications in volumes 47-54 were microfilmed in 1986 and the fur trade licencing records in volumes 110-115 were microfilmed in 1981. They are available on microfilm reels H-1733 to H-1734.

Source :

Privé

Ancien no de référence archivistique :

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RG4-B8
RG4-B22
RG4-B24
RG4-B28
RG4-B41
Pour réserver ou commander des documents

Conditions d'accès :

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Documents textuels

[Consultation90 Ouvert]
Series which have been microfilmed are now withdrawn from circulation as a protective conservation measure. Researchers must use the microfilm for consultation and for reproduction purposes. Only photographic copies can be made of the documents written on parchment.

Volume [RG4 B 28] 141

[Consultation 90 Ouvert]

Boîte d'instruments de recherche [FA 1808] 1--6

[Consultation 10 Fermé]

Documents philatéliques

[Consultation90 Ouvert]

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