Note sur la description matérielle :
Digital records received in the following file format(s): TIF, PDF, DOC, XML, TXT, DOCX, JPG, XLS, PPT, LWP, and XSD (14.03 GB).
Historique de la conservation :
WebCIMS is a Web Correspondence and Issues Management System used by the Office of the Privy Council (PCO) and the Office of the Prime Minister (PMO) to facilitate the handling of the Prime Minister's correspondence.
Prior to the transfer, the system was stored in a secure server accessible to both offices. At the time of transfer, the database was extracted and flattened in two parts PCO flattened and extracted the database in two parts. One part contains the PMO's side of the database, comprising of 118 XML files and related attachments. This means the inter-relational data was extracted into a one-dimensional format. LAC also received also an accompanying XSD file that provides a style sheet or schema to interpret the XML content (once database fields) associated with the PMO side of the database. The second part of the WebCIMS export consists of the Office of the Clerk of the Privy Council files only. PCO extracted the data and manually transferred the information into various Excel sheets. PCO removed government records some sensitive briefing notes, replacing them with a blank document.
While the database may list or reference other records that form part of the entirety of the WebCIMS system (ex. PCO's Executive Correspondence Unit or Clerk's as well as the Prime Minister's office Correspondence Unit) only records that formed part of the Prime Minister's correspondence and the Clerk's records were donated. The database lists all records that were part of the WebCIMS system, however only records related to the Prime Minister's correspondence were donated. As a result, the database may list or reference records that were not donated and therefore are not included in this sub-series.
Note sur le classement :
Archivists have retained the original order of the WebCIMS database to ensure that records referenced in the XML or Excel files can be connected to their related "attachments".
The sub-series is further arranged into two sub-sub-series to reflect the two sides of the database content that was acquired: PMO's and the Clerk's.
![Office of the Prime Minister - [Shared correspondence management systems]](/images/folder-30.png){kind=small}
![[WebCIMS System]](/images/folder-40.png){kind=small}