Recherche dans la collection - Civil Secretary's letter books [textual record]

Notice descriptive – Brève
1
Civil Secretary's letter books [textual record]

Niveau hiérarchique :

Sous-sous-série

Date :

1799-1841.

Référence :

R178-99-6-E, RG7-G-16-C

Genre de documents :

Documents textuels

Trouvé dans :

Archives / Collections et fonds

No d'identification :

126291

Contexte de cette notice :

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Office of the Governor General of Canada fonds

Office of the Lieutenant Governor of Upper Canada

Letter books

Civil Secretary's letter books
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Notice descriptive – Détails

Date(s) :

1799-1841.

Lieu de création :

Canada

Étendue :

1.75 m of textual records. .

Langue du document :

anglais

Portée et contenu :

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Sub-sub-series consists of letter books created and/or maintained by the Civil Secretary of Upper Canada. The text of letters sent by the Civil Secretary on behalf of the Lieutenant Governor was recorded in letter books. Each volume has its own index. Volume 3A contains letters written by President Grant and William Stanton, Chief Clerk in the President's Office, 17 September 1805 to 21 August 1806. This letter book was kept by William Stanton, Chief Clerk in the President's Office, 19 September 1805 to 7 July 1806. Much of the correspondence relates to the civil administration of the province and its various offices such as the Receiver General, the Solicitor General, Chief Justice, various local magistrates and military officials.

Nom(s) additionnel(s) :

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Quebec, Lower Canada, Upper Canada, Canada. Civil Secretary to the Governor

Biographie/Histoire administrative :

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Quebec, Lower Canada, Upper Canada, Canada. Civil Secretary to the Governor : While a governor communicated with colleagues in other jurisdictions and with senior officials in his own name, letters and petitions from individuals (even when addressed to the governor) were responded to by the Secretaries on his behalf. By convention, despatches from colleagues were filed separately from general correspondence, and the replies were recorded in separate entry books. Matters relating to the civil administration of the province were handled by the Civil Secretary and those relating to military affairs by the Military Secretary. The superintendence of Indian affairs was at various times classed as a matter of civil or military administration; the appropriate Secretary to the governor preserved the correspondence and letter books in separate series.

Distinctions between the responsibilities of various offices are often not readily apparent. While the Private Secretary was on the personal staff of the Governor and the Civil Secretary was part of the permanent staff of the province, on occasion one individual held both offices. Continuity of operations was provided by the Civil and Military Secretaries remaining in office while Governor succeeded Governor. Of much greater import for record-keeping at this period was the imprecise demarcation of responsibilities between the Civil Secretary and the Provincial Secretary. A further layer of confusion was added when through plurality of office-holding a Secretary took responsibility for widely varying functions but did not maintain separate record series for each (see RG 4, A 1 and RG 5, A 1).

The practice of preparing duplicate entry books, such that a governor might retain one set for future personal reference, extended to the Secretaries' letter books. Examples of these private copies are found in the Peter Hunter collection (R2456, formerly MG24-A6) or, in an example from Lower Canada, in the Robert Prescott fonds (R6918, formerly MG23-GII17). Where the official record has not survived, these private volumes take on new significance.

Instrument de recherche :

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(Papier) The CAB RG 7 Shelf List (see RG 7, G16C section) is a typed volume level description which provides volume titles and inclusive dates and corresponding microfilm reel number. CAB RG 7 Shelf List (99: Fermé pour fins de traitement)

(Électronique) Finding aid 7-9 is a volume list relating to volumes 1 to 58. 7-9 (90: Ouvert)
http://data2.archives.ca/pdf/pdf002/7-9_126291_vols1-58.pdf

(Électronique) All or some of the documents described have been digitized and are available at the following address: (90: Ouvert)
http://heritage.canadiana.ca/view/oocihm.lac_mikan_126291

(Électronique) Les documents décrits ont été complètement ou en partie numérisés et sont disponibles à l'adresse suivante : (90: Ouvert)
http://heritage.canadiana.ca/view/oocihm.lac_mikan_126291?usrlang=fr

Information additionnelle :

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Note générale :

Custodial and reference questions related to these records should be directed to the Canadian Archives Branch (CAB).

Note sur les autres formats physiques disponibles :

Microfilmed copies of these records are available on reels C-10788 to C-10798.

Versements complémentaires :

No further accruals are expected.

Groupes de documents reliés :

The drafts of these letters can be found in the Records of the Civil and Provincial Secretaries, Upper Canada and Canada West fonds in the Draft correspondence of the Lieutenant Governor's Civil Secretary series (RG 5, A 2). The incoming documents to which these letters replied may also be found in the Records of the Civil and Provincial Secretaries, Upper Canada and Canada West fonds, in the series Upper Canada Sundries, correspondence of the Civil and Provincial Secretaries (RG 5, A 1).

Source :

Gouvernement

Ancien no de référence archivistique :

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RG7-G-16-C
Pour réserver ou commander des documents

Conditions d'accès :

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Documents textuels

[Consultation90 Ouvert]

Volume [RG7 G-16-C]

[Consultation 90 Ouvert]

1--19;

[Consultation 90 Ouvert]

21--58;

[Consultation 90 Ouvert]

20/1--20/2;

[Consultation 90 Ouvert]

3A;

[Consultation 90 Ouvert]

Bobine de microfilm C-10788--C-10798

[Consultation 90 Ouvert]

Modalités d'utilisation :

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Copyright belongs to the Crown.
In order to protect the fragile originals, records in this sub-sub-series have been microfilmed and the originals withdrawn from circulation. The microfilm must be used for consultation and copying rather than the originals.

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