Collection search - Militia and Defence personnel files [textual record (some microform)]

Record information – Brief
1
Militia and Defence personnel files [textual record (some microform)]

Hierarchical level:

Sub-series

Date:

[1870-1954].

Reference:

R112-837-2-E, RG24-C-1-a

Type of material:

Textual material

Found in:

Archives / Collections and Fonds

Item ID number:

3726262

Context of this record:

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Department of National Defence fonds

1903 Headquarters Central Registry

Militia and Defence personnel files
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Record information – Details

Sub-series includes:

8365 lower level description(s)
View lower level description(s)

Date(s):

[1870-1954].

Bilingual equivalent:

Click here

Place of creation:

Canada

Extent:

529 microfilm reels
64.35 m of textual records

Language of material:

English

Scope and content:

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The records in this sub-series consist of personnel files created by the Department of Militia and Defence (M&D). When M&D created a central registry in 1903, it assigned a file number to each member of the permanent force and to all officers and non-commissioned officers in the Active Militia. By March 1911, there were no further numbers available, so individuals were assigned to file blocks, eg. 203 Block for Chaplains, or 518 Block for Ordnance Corps Officers. With the outbreak of the Great War, file blocks were also reserved for various purposes, e.g. 602 Officers Nos. Contingents, European War.

These files were maintained by M&D Headquarters to hold records on commissions, promotions, pay, injury or death, and any other information which would affect the status of the individual and, therefore, their relationship with the M&D. As many individuals remained in one of the three services or active militia after the Great War the files were maintained and added to by the Department of National Defence after it was created in January 1923.

Finding aid:

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Textual records (Electronic) The finding aid's file level descriptions can be accessed through the consists of fields in the MIKAN record. A paper copy is also available in the Reference room. 24-8-1 (90: Open)

(Electronic) All or some of the documents described have been digitized and are available at the following address: (90: Open)
http://heritage.canadiana.ca/view/oocihm.lac_mikan_3726262?usrlang=en

Additional information:

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Note on the state of conservation:

Many of the paper files in this sub-series were damaged in 1948 when a storm sewer backed up into the Department Defence Headquarters facility at Cartier Square, Ottawa. The files in permanent containers have been treated by LAC for possible mould contamination resulting from this incident.

Custodial history:

The personnel files in this sub-series were created and maintained by the Department of Militia and Defence and were transferred to the newly created Department of National Defence (DND) in 1923. DND continued to add material to these files up until the end of the Second World War.

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Many of the files not identified for filming were transferred to the control of the War Records Division of the Department of Veterans' Affairs for the purposes of administering post-service benefits. In 1971, the records were transferred to the care of the, then, Public Archives of Canada.

Container note(s):

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T-17522 : Copy No. 1
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T-26566 : SP
T-26567 : SP
T-26568 : SP
T-26569 : SP
T-26570 : SP
T-26571 : SP
T-26572 : SP
T-26573 : SP
T-26574 : SP
T-26575 : SP
T-26576 : SP
T-26577 : SP
T-26578 : SP
T-26579 : SP
T-26580 : SP
T-26581 : SP
T-26582 : SP
T-26583 : SP
T-26584 : SP

Source:

Government

Related control no.:

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120-000166-4
120-000167-2
1992-93/167 GAD
1992-93/168 GAD
2000/014
2003-00400-9
2004-01605-1
2014-01555-4
2017-00350-6
2017-00352-2
2017-00367-0
85/012
R112
RG150
RG150-3
RG24
RG24-C-1-a
RG24-H
RG38-A-2-a
RG9

Former archival reference no.:

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RG24-C-1-a
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Conditions of access:

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