AO 3. Accounts, Various [textual record (chiefly microform)]
Record Information – Brief1
AO 3. Accounts, Various [textual record (chiefly microform)]
- Hierarchical level:
- 1760, 1764-1841.
- Type of material:
- Textual material
- Found in:
- Archives / Collections and Fonds
- Item ID number:
- Context of this record:
Record Information – Details
- Series includes:
5 lower level description(s)View lower level description(s)
- 1760, 1764-1841.
- Place of creation:
- No place, unknown, or undetermined
3 microfilm reels.
3.9 cm of textual records (66 p.) : transcripts.
- Language of material:
- Scope and content:
The class AO 3 is composed of documents submitted to the auditors for use in preparing the Declaration of accounts (see AO 1), or created as part of that activity. These documents vary in form, content and level of detail, being most summary for the accounts presented by colonial governors. The accounts of military commanders and court officials may be equally abstract. For the work of such technical experts as Samuel Holland (Surveyor General of the Northern District in North America), the accounts may include detailed vouchers, statements, ledgers and journals, entrybooks and memorials.
- Additional name(s):
- Finding aid:
Textual records (Electronic) Finding Aid No. 90 provides a summary shelf listing for the microfilm (of the originals and of the transcripts). It also provides a detailed description of the contents of AO3/141, parts 1 and 2. MSS0090 (90: Open)Textual records (Electronic) Part One of Finding Aid No. 250 provides a more detailed shelf listing for the contents of AO 3/120, 140-141 and 675, together with supplementary information regarding Samuel Holland's surveys and the cartographic records he produced. Entries were made in the General Index for the transcripts of AO 3/140. MSS0250-1 (90: Open)Textual records (Electronic) Further information regarding the audit process and the records preserved in AO 3 as a whole can be found in the Guide to the Contents of the Public Record Office and in the Lists of the Records of the Treasury, the Paymaster General's Office, the Exchequer and Audit Department Office and the Board of Trade, to 1837, preserved in the Public Record Office; in C. M. Andrews' Guide to the Material for American History, to 1783, in the Public Record Office...; and in C. O. Paullin and F. L. Paxson's Guide to the Materials in London Archives for the History of the United States since 1783. (90: Open)Textual records (Paper) The last two guides provide cross-references between the Declared Accounts in AO 1 (continued in AO 2) and the various supporting documents in AO 3. (90: Open)Textual records (Paper) This fonds is available in the General Index (or, card cabinets) in the Reference Services room, 2nd floor, 395 Wellington in Ottawa. These cards are arranged alphabetically by collection and include names, places and subjects. The collections are from various time periods between the 1600s and the early 1980s. (90: Open)
- Additional information:
- General Note:
To complete the process of verifying and resolving the accounts of a public official, a statement or Declaration was prepared by the Auditors using documents supplied by the official. This summary of monies expended and/or revenues collected was formally presented to the Chancellor of the Exchequer and representatives of the Treasury. The official would subsequently be paid any funds owing to him, or be required to settle any debt due to the Crown. The statement or Declared Account was preserved in duplicate, by the Audit Office and the Clerk of the Pipe at the Exchequer, while abstracts of its contents were entered in certain registers. The declared accounts were initially kept in rolls (see AO 1) and later bound in book form (see AO 2). Bundled in somewhat haphazard fashion for storage, the supporting documentation (now AO 3) was less well preserved and now exhibits significant gaps., The fragmentary nature of the records surviving in AO 3 obscures not only their relationships to audit records accumulated and retained in the colonies, but also the degree to which form and/or content may be duplicated. Examination of the audit process and records structure in the colonies of Quebec, Lower Canada and Upper Canada reveals colonial parallels in the minutes of the Board of Audit and the supporting statements, vouchers and receipts (see RG 1, series E 15 A and E 15 B). These minutes record the resolution of accounts as do the Declarations in AO 1 and 2, while documents submitted to the boards are analagous to the supporting documents in AO 3., The accounts of work done and money spent by a colony's officials (responsible for specific functions) should have been audited within that jurisdiction. Audits performed in London represent the next hierarchical level, when the governor, his Receiver General and the Agent for the colony made summary declarations of the revenues and expenditures resulting from the civil administration of that jurisdiction as a whole. Assuming that the audit of accounts for military matters followed similar principles, the Declared Accounts should offer only summary statements, details having been recorded at lower levels. For exceptional events or activities in the colonies, not specific to a single jurisdiction -- such as Samuel Holland's surveys or the military campaigns of the 1760s and the suppression of rebellions in 1837-1838 -- detailed accounts were presented for audit in London, leaving a greater range of supporting documents in AO 3., Criteria for copying from AO 3 have varied over time, resulting in the transcription of selected individual documents and the microfilming of whole volumes on particular topics.
- Arrangement note:
- The arrangement within AO 3 reflects types of documents, subjects and categories (including Admiralty, Commissariat, colonies and dependencies, pensions, prisoners of war, refugees, etc.), subdivided geographically and chronologically.
- Availability of other formats note:
- The transcripts of selections from AO 3/120, 140 and 675 are also available on microfilm, reel C-2971.
- Subject heading:
- Amorescoggan River - Surveys, 1764-1776 Charles Balaskowitz, [between 1760 and 1808]
- Anticosti Island - Surveys, 1764-1776 Hans Carden, [between 1760 and 1808]
- Baie des Chaleurs - Surveys, 1764-1776 Carleton, [between 1760 and 1808]
- Boston Harbour - Surveys, 1764-1776 C. Carleton, [between 1760 and 1808]
- Cape Breton Island - Surveys, 1764-1776 John Collins, [between 1760 and 1808]
- Casco Bay - Surveys, 1764-1776 Edward Cox, [between 1760 and 1808]
- Connecticut River - Surveys, 1764-1776 George Derbage, [between 1760 and 1808]
- Gaspé Bay - Surveys, 1764-1776 George Goldfrap, [between 1760 and 1808]
- Grand Manan Island - Surveys, 1764-1776 James Grant, [between 1760 and 1808]
- Island of St. John - Surveys, 1764-1776 Frederic Haldimand, [between 1760 and 1808]
- Louisbourg (N.S.) - Surveys, 1764-1776 Daniel Hamilton, [between 1760 and 1808]
- Kennebec River - Surveys, 1764-1776 Thomas Hanson, [between 1760 and 1808]
- Magdalen Islands - Surveys, 1764-1776 Samuel Holland, [between 1760 and 1808]
- Merrimac River - Surveys, 1764-1776 St John Holland, surveyor
- Newport (Rhode Island) - Surveys, 1764-1776 Roger Mulholland, [between 1760 and 1808]
- Pemaquid - Surveys, 1764-1776 James Peachey, [between 1760 and 1808]
- Penobscot River - Surveys, 1764-1776 John Peachy, [between 1760 and 1808]
- Perth Amboy (New Jersey) - Surveys, 1764-1776 John Pringle, [between 1760 and 1808]
- Piscataqua Harbour - Surveys, 1764-1776 A. Robinson, [between 1760 and 1808]
- Plymouth (New Hampshire) - Surveys, 1764-1776 George Sproule, [between 1760 and 1808]
- Prince Edward Island - Surveys, 1764-1776 Thomas Watts, [between 1760 and 1808]
- Quebec (Province) - Surveys, 1764-1776 Thomas Wheeler, [between 1760 and 1808]
- Saint Lawrence River - Surveys, 1764-1776 G.W.D. Jones, [between 1760 and 1808]
- Fort George (Penobscot River) - Engineering, 1779-1783 John Graves Simcoe, [between 1760 and 1808]
- Majabigwaduce (Penobscot River) - Engineering, 1779-1783 Thomas Hartcup, 1779-1783
- Penobscot River - Engineering, 1779-1783 William Brown, [between 1760 and 1808]
- Boundary surveys - British North America, 1764-1776 Thomas Crafer, 1815-1837
- Cartography, 1764-1779 Thomas Cotton, 1788-1810
- British North America - Surveys, 1764-1776 Anthony Rosenhagen, 1810-1815
- Surveying - Instruments, 1764-1776 Great Britain. Paymaster of Pensions, 1790-1837
- Commissariat supplies - Lower Canada, 1837-1841 Captain Thomas Hatcup, 1763
- Commissariat supplies - Upper Canada, 1837-1841 James Murray, 1766
- Great Britain. Army - Armed Forces in British North America, [176-], 1837-1841 Frederick Haldimand, 1781-1784
- Great Britain. Army - Troops - Victualing, [176-], 1837-1841 William Grant, 1778-1789
- United Empire loyalists - Compensation, 1788-1837 Thomas Mills, 1778-1789
- Engineers - British North America, 1763 Hector T. Cranahé, [between 1760 and 1808]
- Surveyors - British North America, 1763
- Saint John River (Me. and N.B.)
- Former archival reference no.:
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