Collection search - Office records of the Clerk of the Executive Council [textual record]

Record information – Brief
1
Office records of the Clerk of the Executive Council [textual record]

Hierarchical level:

Series

Date:

1670-1874, predominant 1841-1867.

Reference:

R11250-3-6-E, RG1-E14, RG1-E13, RG1-E11, RG1-E12, RG1-E9, RG1-L7, RG1-L6B, RG1-L6E

Type of material:

Textual material

Found in:

Archives / Collections and Fonds

Item ID number:

205289

Context of this record:

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Executive Council Office of the Province of Canada fonds

Office records of the Clerk of the Executive Council
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Record information – Details

Series includes:

4 lower level description(s)
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Date(s):

1670-1874, predominant 1841-1867.

Place of creation:

Canada

Extent:

ca. 2.618 m of textual records.

Language of material:

English

Scope and content:

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Series consists of a miscellany of records attributed to the Clerk of the Executive Council and relating to both state and land activities of his office. The surviving records rarely form complete series and some bear only a tenuous association with the Clerk's stated duties. In the conduct of his duties, the Clerk of the Council prepared and preserved certain records on behalf of the Council and others on his own behalf. Among the latter were entry books of letters and orders sent to other government officials, correspondence received, and a miscellany of documents gathered for reference. The variety of records preserved demonstrates the range of responsibilities assumed by the Clerk over time and the nature of assistance provided by his staff in performing those duties. The Clerk or his deputy served as Secretary to committees of Council and special commissions, ensuring a degree of consistency for the record-keeping associated with those bodies.

The series includes: correspondence received and sent and records relating to the management of that correspondence; oaths of allegiance and of office; records relating to the role of the Clerk's office in managing the leasing and sale of lands; and miscellaneous records, such as the Blue Books of Statistics, accumulated in the Clerk's office for reference purposes.

Provenance:

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Canada (Province). Executive Council, Clerk of the

Biography/Administrative history:

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Canada (Province). Executive Council, Clerk of the : In the conduct of his duties, the Clerk of the Executive Council prepared and preserved certain records on behalf of the Council -- notably the Land and State Minute Books and the submissions on which they were based -- and others on his own behalf. Amongst the latter were entrybooks of letters and Orders sent to other government officials, correspondence received, and registers or logs of work performed and information gathered. The inventories of records preserved and the daily or weekly logs demonstrate the range of responsibilities assumed by the Clerk over time and the nature of assistance provided by his staff in performing those duties. The Clerk or his deputy served as Secretary to Committees of Council and special Commissions, ensuring a degree of consistency for the record-keeping associated with those bodies.

Finding aid:

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Textual records (Paper) Finding aids that relate to the contents of specific sub-series are described in the entries for those lower levels. (90: Open)

Additional information:

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Custodial history:

Most of the records in this series were received in 1907 from the Privy Council Office. However, some items were acquired from other sources. For details see sub-series descriptive entries.

Availability of other formats note:

Contemporary copies of some of the records in this series are found in other National Archives fonds, and are available in microfilm format in those other fonds. Further details are provided in the relevant sub-series descriptive entries.

Source:

Private

Former archival reference no.:

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RG1-E14
RG1-E13
RG1-E11
RG1-E12
RG1-E9
RG1-L7
RG1-L6B
RG1-L6E
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Conditions of access:

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Textual records

[Consultation95 Open, no copying]
The restriction on copying does not apply to all records in this series. See the sub-series descriptive entries for details.

Terms of use:

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In order to protect fragile originals, consultation and copying restrictions apply to some records in this series. Further details are provided in the relevant sub-series descriptive entries.

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Date modified:: 2024-04-09