Madeleine Lafleur served as Appointments Secretary in the PMO from 1968-1978. From the documents, it would appear that Madeleine Lafleur was considered Senior PMO Staff. Lafleur's duties, it seems, were as follows:
-requesting travel advances for Prime Minister's trips;
-sending out invitations for official functions which involved the Prime Minister, and keeping a list of guests declining such invitations;
-looking after lists of persons to be thanked by or on behalf of the Prime Minister for hospitality and/or gifts related to Prime Minister's trips;
-in 1975 she was part of the PMO Staff to accompany the Prime Minister on the 26 February-15 March 1975 European trip;
-in 1977 she sat on the "Committee on Government Hospitality" with other PMO staff; this committee included representatives from the Department of External Affairs.
This sub-series is a reflection of Lafleur's position as Appointments Secretary in the PMO. The sub-series illustrates her involvement in setting up the Prime Minister's appointments.
The files have been arranged into the following blocks:
Prime Ministers Commitments/Engagements du Premier ministre (arranged in chronological order)
These files relate to the Prime Minister's trips across Canada and to foreign countries; election campaign 1974; events across Canada; and backbenchers luncheons. English and French documents are found in this sub-series.
Prime Minister's Invitations/Invitations du Premier ministre
This sub-series is arranged into three further groupings: Alphabetical files; Coded/Enregistrée, arranged chronologically by accession number; and Uncoded/Non-enregistrée, arranged chronologically by date. The files relate to invitations sent to the Prime Minister from individuals and organizations across Canada. English and French documents are found in this sub-series.
Prime Minister's Requests/Demandes du Premier ministre (arranged chronologically)
Files consist of requests to the Prime Minister to attend various functions. English and French documents are found in this sub-series.
Responses to Invitations and Requests / Réponses aux invitations et demandes
This sub-series consists of approximately 14,025 ( 3"x7") cards arranged in rough chronological order for the years 1974-1979. These cards contain the following information:
date of event/request for PM appearance
description of request
place of event
name of contact person
address/phone number of contact person
date request received comments
The form of request or invitation was noted, for example: accession number of original correspondence when referring to correspondence; telephone request; official reception; or request for a meeting. Handwritten abbreviations are found on the top of most cards which appear to note the status of the invitation or request, these include, for example:
N No reply necessary
R Replied (requests for messages?)
A Action/Acknowledged
Acc Accepted
Open
Similar documents are found in the PMO Press Office Series (MG 26 O 13), Speeches and Trips sub-series.
