Collection search - Civil Secretary's financial records. Quebec, Lower Canada and Canada East [textual record]

Record information – Brief
1
Civil Secretary's financial records. Quebec, Lower Canada and Canada East [textual record]

Hierarchical level:

Fonds

Date:

1767-1867.

Reference:

R14169-0-5-E, RG4-B4, RG4-B29, RG4-B30, RG4-B35, RG4-B40, RG4-B58

Type of material:

Textual material

Found in:

Archives / Collections and Fonds

Item ID number:

105254

Context of this record:

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Civil Secretary's financial records. Quebec, Lower Canada and Canada East
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Record information – Details
Fonds includes:

6 lower level description(s)
View lower level description(s)

Date(s):

1767-1867.

Place of creation:

Québec (Province)

Extent:

8.26 m of textual records.

Language of material:

English

Scope and content:

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Fonds consists of financial records found amongst the Civil Secretary's files and formed into separate series which include documents relating to subsidies for education (series RG 4 B 30), correspondence relating to the Clergy Reserve Fund (series RG 4 B 40) and reports of ship clearances and of customs duties collected (series RG 4 B 58). Also includes records relating to the militia and military affairs (series RG 4 B 29). Account books, statements, reports, minutes, correspondence and other documents created or accumulated by the Inspector General of Public Accounts (series RG 4 B 35) are closely related to the audited accounts (see RG 1, series E 15A and E 15 C).

Provenance:

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Quebec, Lower Canada and Canada East. Civil Secretary. Financial records
Additional name(s):

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Lower Canada. Civil Secretary

Bas-Canada. Civil Secretary
Biography/Administrative history:

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Quebec, Lower Canada and Canada East. Civil Secretary. Financial records : Duties of the Civil Secretary included the preparation and recording of money warrants by which the Governor authorized payments. His management of correspondence involved directing petitions and letters to the appropriate officials for action or advice, before or after authorization for expenditures was made in the Executive Council. He obtained information on revenue arising out of trade and navigation from various officials and used it to compile reports for the Colonial Office enclosed with the Governor's despatches. These and other duties relating to the administration of government funds resulted in the accumulation of a wide variety of documents, for which the Civil Secretary has been assumed to have been custodian.

Finding aid:

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Textual records (Paper) The shelf lists in the Guide for RG 4 provide descriptive detail to the volume level for all the records. The existence of a table of contents or index to specific volumes is noted. (90: Open)

Textual records (Electronic) The finding aid provides a listing of the documents in volumes 2 to 4 of series RG 4 B 30. This material is "Lower Canada Schools, 1768-1818". MSS0469 (90: Open)
http://data2.archives.ca/pdf/pdf001/p000001521.pdf

Textual records (Electronic) The finding aid describes only the correspondence in volume 1 of series RG 4 B 58. MSS0915 (90: Open)
http://data2.archives.ca/pdf/pdf001/p000001762.pdf

Additional information:

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Custodial history:

Why some records created or accumulated by the Inspector General of Public Accounts in the course of his responsibility for preparing the accounts for submission to the Board of audit are found with the Civil Secretary's records and not with the audited Public Accounts in RG 1, E 15 A and RG 1, E 15 C or the financial records in RG 19 awaits investigation.
Subject heading:

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Québec (Province) 1791-1841

Finance, Public Québec (Province)

Finances publiques Québec (Province)
Source:

Private

Former archival reference no.:

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RG4-B4
RG4-B29
RG4-B30
RG4-B35
RG4-B40
RG4-B58
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Conditions of access:

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Textual records

[Consultation90 Open]
Only photographic copies can be made of the documents written on parchment, in view of their fragile physical state.

Finding aid box [FA 469] 48

[Consultation 10 Closed]

Finding aid box [FA 915] 88

[Consultation 10 Closed]

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Date modified:: 2024-07-04